| |
|
|
| |
RULES
AND
PROCEDURES
School
of
Engineering
Vanderbilt
University
I.
Authority
-
These
Rules
and
Procedures
are
adopted
under
the
authority
of
Chapter
IV of
the Code
of
Bylaws
of
Vanderbilt
University,
which
allows
the
Faculty
of each
School
to
"adopt
policies,
rules,
and
procedures
found
necessary
or
desirable
in
connection
with its
internal
administration."
-
These
Rules
and
Procedures
supplement
the Code
of
Bylaws
of
Vanderbilt
University,
the
Constitution
of the
Faculty
Assembly
and
Faculty
Senate,
the
Faculty
Manual,
and such
other
governance
documents
as are
applicable
to the
University
as a
whole.
In the
event of
conflicts
between
these
Rules
and
Procedures
and
governance
documents
or
procedures
applicable
to the
University
at
large,
those
University
governance
documents
and
procedures
shall
take
precedence.
In the
event
such
conflicts
are
identified,
these
Rules
and
Procedures
shall be
amended
to
eliminate
the
conflict.
II.
Faculty
-
The
Faculty
of the
School
of
Engineering
consists
of all
persons
holding
academic
appointments
in the
School
with
titles
defined
in Part
II,
Chapter
1,
Sections
A and B
of the
Faculty
Manual.
-
The
voting
Faculty
of the
School
of
Engineering
consists
of the
full-time
members
of the
Faculty
of the
School,
and
those
having
full
status
with
partial
load
(which
includes
administrative
officers
who hold
faculty
appointments).
-
Each
member
of the
Faculty
will
hold an
appointment
in an
academic
department
of the
School.
Administrative
support
for the
faculty
member
will be
the
responsibility
of the
department
in which
the
primary
appointment
is held.
-
Faculty
members
may hold
a
secondary
appointment
in
addition
to their
primary
appointment.
Secondary
appointments
do not
carry
tenure,
and
termination
of the
primary
appointment
automatically
terminates
the
secondary
appointment.
-
Each
faculty
member
is
responsible
to the
Chair of
his/her
department
and to
the Dean
in
discharging
the
obligations
of a
member
of the
Faculty
of the
School.
III.
Meetings of
the Faculty
-
The Dean
shall
schedule
one
meeting
of the
Faculty
each
semester
and
shall
schedule
other
meetings
during
the
academic
year on
a
regular
basis as
necessary
for
conducting
the
business
of the
School
and for
the
purpose
of
recommending
individuals
for
degrees.
Special
meetings
for the
consideration
of a
specified
item of
business
may be
called
by the
Dean, or
the
Chancellor,
or upon
written
request
of eight
voting
members
of the
Faculty,
or upon
written
request
of 75
per cent
of the
voting
members
within
one
academic
department
if that
department
has less
than ten
voting
members.
Upon
receiving
such a
request,
the Dean
shall
either
place
the item
on the
agenda
of a
regularly
scheduled
meeting
within
30 days
or call
the
special
meeting
within
that
time.
-
The Dean
or
his/her
appointed
representative
shall
preside
at all
Faculty
meetings.
-
Except
as
otherwise
provided
in these
procedures,
the
transaction
of
School
business
shall
proceed
according
to
Robert's
Rules of
Order
(Revised).
-
Twenty
voting
members
of the
Faculty
shall
constitute
a quorum
to do
business.
-
Meetings
of the
Faculty
will
normally
be open
to all
members
of the
University
community.
Closed
sessions
may be
called
by the
Dean,
however,
when
matters
of a
confidential
nature
are to
be
considered.
-
The
Dean's
Office
shall
distribute
an
agenda
to the
Faculty
at least
two days
before
each
regularly
scheduled
meeting.
-
The Dean
shall
appoint
a
Secretary
of the
Faculty,
who
shall
take
minutes
of each
meeting
and
shall
distribute
to all
faculty
members
copies
of those
minutes
in
timely
fashion,
but not
later
than two
days
before
the next
regularly
scheduled
meeting.
-
Copies
of all
motions
to be
brought
up for a
vote
under
New
Business
shall be
in the
hands of
the
Faculty
at least
two days
before
the
meeting
at which
the vote
is to be
taken.
This
rule may
be set
aside by
the
consent
of
two-thirds
of those
voting
members
present.
-
The
Chair
may, in
the
debate
on any
issue,
announce
a time
limit
for
debate.
This
limit
may be
extended
by a
majority
vote of
Faculty
present
and
voting.
IV.
Committees
-
The
standing
committees
are:
a.
Administrative
Committee
The
Administrative
Committee
shall
serve as
an
advisory
committee
to the
Dean on
all
matters
concerning
policies
and
operation
of the
School.
The
Committee
also
reviews
all
academic
probation
in the
School.
b.
Admissions
and
Scholarship
Committee
The
Admissions
and
Scholarship
Committee
shall
recommend
the
standards
for
admission
to the
School
and
shall
choose
the
recipients
of all
undergraduate
Honor
Scholarships.
c.
Graduate
Committee
The
Graduate
Committee
shall
facilitate
communication
between
the
Directors
of
Graduate
Studies
from the
departments
and
programs
within
the
School
and
shall
choose
the
recipients
of all
School
graduate
financial
awards.
The
Committee
also
shall
review
all new
curricula
and
proposed
changes
in
existing
curricula
of
Master
of
Engineering
programs
and
present
recommendations
to the
Faculty
for
either
adoption
or
rejection
of these
changes.
The
Committee
acts as
an
admissions
committee
for the
Master
of
Engineering
programs.
d.
Curriculum
Committee
The
Curriculum
Committee
shall
receive
from the
departments
and
review
all
proposed
course
and
curriculum
changes.
It will
then
present
these to
the
Faculty
with a
recommendation
for
either
adoption
or
rejection.
It may
ask the
originator
of a
proposed
change
to
modify
that
change
before
presenting
it to
the
Faculty.
e.
Library
Committee
The
Library
Committee
shall
represent
the
interests
of the
School
in all
matters
concerning
the
services
of the
Vanderbilt
University
Library.
All
faculty
requests
for
acquisitions
should
be
directed
to this
Committee.
f.
Safety
Committee
The
Safety
Committee
shall
coordinate
and
recommend
policy
involving
fire
protection,
life
safety,
environmental
and
occupational
matters.
The
Safety
Committee
also
provides
liaison
with the
Environmental
Health
and
Safety
Department.
g.
Research
Council
The
Research
Council
shall
act to
promote
research
activity
in the
Faculty
and to
recognize
excellence
in
faculty
research.
h.
Consultative
Committee
on
Promotion
and
Tenure
Before
acting
on all
departmental
recommendations
for
tenure,
for
promotions
to
Associate
Professor
and
Professor,
or for
promotion
of
research
faculty
members
in the
School,
the Dean
will
confer
with the
Consultative
Committee
on
Promotion
and
Tenure
about
the
qualifications
of the
candidates
and will
receive
a
recommendation
on each
from the
Committee.
i.
Committee
on
Information
Technology
The
Committee
on
Information
Technology
shall
have
oversight
responsibility
for
School
network
infrastructure,
staff
responsibilities,
system
management,
the
Instructional
Computing
Laboratory
and the
use,
development,
and
extension
of
information
technology
within
the
School.
-
The Dean
may
appoint
such ad
hoc
committees
as are
appropriate
to
meeting
special
needs of
the
School.
-
Standing
and ad
hoc
committees
may
bring to
the
Faculty
any
information
or
reports
of
interest
to the
Faculty.
-
Motions
submitted
by
committee
chairs
on
behalf
of their
committees
shall be
subject
only to
such
technical
amendments
from the
floor as
may be
acceptable
to the
committee.
Before
the
final
vote is
taken,
only
three
motions
from the
floor
shall be
in
order,
one to
table,
one to
return
the
proposal
to the
committee
for
further
consideration,
and one
to
postpone
to a
designated
time.
V.
Departments
-
The
School
is
organized
in
academic
departments.
-
There
shall be
a Chair
of each
department
who is
nominated
by the
Dean,
acting
on the
advice
of the
Faculty,
and
approved
by the
Chancellor.
-
Each
Chair
will
convene
the
tenured
members
of the
department
in May
of each
year to
review
all
non-tenured
members
of the
department
and
nominate
faculty
and
research
faculty
members
for
promotion.
These
reviews
and
nominations
will be
made
under
the
criteria
in the
Faculty
Manual
and the
Procedural
Guidelines
for
Appointments,
Renewals,
Promotions
and
Tenure
in the
School
of
Engineering.
VI.
Elections to
Senate and
Graduate
Council
Before May 1
of each
year, the
Faculty will
elect, by
secret
ballot,
representatives
to the
Faculty
Senate and
to the
Graduate
Faculty
Council.
Before that
election,
the Dean
shall
appoint a
committee to
nominate a
slate of
candidates
for those
positions.
VII.
Amendments
-
These
Rules
and
Procedures
may be
amended
by a
majority
vote of
the
voting
Faculty.
-
Proposed
amendments
shall be
submitted
at a
faculty
meeting
at least
two
weeks
before
they are
brought
to a
vote.
Amendments
may be
voted
upon at
a
specially
called
meeting
if the
intention
to take
such
action
is
included
in the
call for
that
meeting.
-
The Dean
shall
take
timely
action
to
review
these
Rules
and
Procedures
and to
initiate
such
amendments
as
necessary
to
reflect
University
changes
in rules
and
procedures.
|
|
|